Social Pickle CIC Data & Privacy Notice

Social Pickle CIC is a social enterprise that believes strongly in the power of community, the collective sharing of knowledge and information about food preservation methods, and other related activity. As such, we collect some personal data in order to keep you updated and let you know about events and other opportunities for you to be involved. We also monitor what impact we’re having in order to ensure that we’re meeting our charitable objectives and are reaching as many people who will benefit as possible. 

We take seriously our responsibility to keep your data secure, and to be transparent about how and why we collect your data. This data policy outlines our responsibilities for the safekeeping of your data, and your rights under UK GDPR (the Data Protection Act 2018). 

For the purposes of this policy, “we” is Social Pickle CIC, a Community Interest Company limited by guarantee (company registered in England no. 15399091). 

You can contact us at info@socialpickle.co.uk with enquiries relating to your data, or for more general information about the organisation. 

Our Data Protection Officer is Poppy Turner, who can be contacted by emailing poppy@socialpickle.co.uk. 

WHAT DATA WE COLLECT AND WHY

We may collect the following types of personal data, depending on how you interact with us:

• Contact details (such as your name and email address)
  → when you sign up to our mailing list (e.g. via Substack), so we can send updates about events and opportunities, or when you sign up to volunteer
• Booking information (such as your name, email address, and ticket details)
  → when you book onto events (e.g. via Eventbrite), so we can manage your attendance
• Feedback and evaluation data (which may include your name and responses)
  → to understand our impact and improve what we offer
• Social media information (such as your username or interactions with us)
  → when you engage with us on platforms like Instagram
• Technical data (such as IP address or website usage data)
  → when you use our website, to help us understand how it’s used and improve it

We will always aim to only collect the data we need, and to be clear about why we are collecting it.

THE LAWFUL BASIS WE USE FOR PROCESSING YOUR INFORMATION

We use different lawful bases depending on the situation:

• Consent – for sending you marketing emails or newsletters, or adding you to WhatsApp groups
• Contract – when you book onto an event or workshop
• Legitimate interests – for basic administration, evaluation, and improving our services

We will always make it clear which applies when we collect your data.

WHO WE SHARE YOUR DATA WITH

We only share your data where necessary. 

• We may share your data with Social Pickle team members (staff, directors, or volunteers) who need it to run activities.
• We do not share your data with any third parties other than where we are using other platforms or software to process your data (eg. Google, Eventbrite, etc). We will never sell your data. 
• We may also need to share some of this information with prospective funders, but this will always be anonymised unless we ask for further explicit consent. 

INTERNATIONAL DATA TRANSFERS

Some of the platforms we use (such as Google, Substack, and Eventbrite) may store or process data outside the UK or EU.
Where this happens, we ensure appropriate safeguards are in place to protect your data.

HOW WE STORE YOUR DATA

We store data securely using password-protected systems and trusted platforms. Access is limited to people who need it to carry out a specific task or as part of their role for Social Pickle.

HOW LONG WE KEEP YOUR DATA FOR

We only keep your data for as long as necessary. For example:

• Mailing list data → until you unsubscribe
• Event data → for a limited period after the event for admin and reporting
• Evaluation data → may be kept longer, but anonymised where possible

YOUR DATA PROTECTION RIGHTS

The GDPR provides the following rights for individuals: 

• The right to be informed (that’s what this page is all about!) 
• The right of access (get in touch if you’d like to know what information we have on you and how we’re using it) 
• The right to rectification (get in touch if anything’s wrong or out of date) 
• The right to erasure (get in touch if you would like to request this) 
• The right to restrict processing (you can request that we don’t use your data for certain things) 
• The right to data portability (you can obtain and reuse the date we hold on you for other purposes) 
• The right to object (you can make an objection by emailing us at info@socialpickle.co.uk)

You can withdraw your consent for us to store and process your data at any time. You can do this by contacting us at info@socialpickle.co.uk. 

How to complain: 

If you have any concerns about our use of your personal information, you can make a complaint to our data officer at poppy@socialpickle.co.uk. 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address: 

Information Commissioner’s Office
Wycliffe House
Water Lane 
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://ico.org.uk/make-a-complaint/

This Data & Privacy Notice was last updated in May 2026. We may update it from time to time, and any changes will be communicated via our website or by direct communication.